Online Standards Development

What is it?

🥜 In a nutshell

The Online Standards Development (OSD) platform (formerly known as Online Collaborative Authoring/OCA) is a Word-like tool based on a product called FontoXML that technical bodies can use to draft their project deliverables. It will then flow through to following steps of the production chain.

Benefits

The platform has many advantages for authors compared to traditional tools like Word, such as:

Features

  • Normative referencing
  • Guided structure, automatic numbering and quality checks according to the Internal Regulations
  • Concurrent editing with clause locking & unlocking
  • Tagging & filtering comments
  • And many more...

Structure & quality

Because of the structure, it improves quality, and that makes life easier for everyone: experts, TC secretaries, the CCMC editing team and standards users.

Transparency & inclusivity

The access roles make it easier for working group leadership to accept and manage input from a large number of people. This means everyone on the team can see what's happening at all times and can easily make their voice heard.

Safety in the cloud

Working groups no longer need to save offline copies of documents, work on them separately, email them to each other, and struggle with merging changes. Now, all changes are made securely online, with features for locking and unlocking clauses so nobody overwrites anyone else's work, and nothing gets misplaced.

Opportunity for pilot groups to shape the future

Pilot groups have the opportunity to provide feedback on the tool so we can make sure it's really what you want and need.

🔒 Access roles

The working group leadership team can choose who has which role depending on the team's preferred way of working, and this can be changed at anytime. The available roles are:

Direct roles – for people that are part of the drafting body assigned

As a … in the drafting body* assigned to the project (direct roles)

 

WG Drafting Bodies

•Convenor

•Convenor/Sec support team

•Twinned convenor

•WG Secretary

TC/SC Drafting Bodies

•Secretary

•Twinned Secretary

•Secretary support team

•Chairperson

•Chairperson support team

 All OSD Contributors can be manually upgraded to OSD Author by OSD Leader (cf OSD roles below)

WG Drafting Bodies

•Committee Member

 

TC/SC Drafting Bodies

•Committee Member

•Commenter

WG Drafting Bodies

•Liaison representative

•Document monitor

•Technical programme manager

TC/SC Drafting Bodies

•Vice Chairperson

•Liaison Representative

•Committee Observer

•Document monitor

•Technical programme manager

•CEN Consultant

•Sector rapporteur

I will have this role in OSD …

 

Leader

Author

Contributor

Reader

I will be able to …

View content

Add content

 

 

Accept/reject tracked changes

 

 

 

Unlock own clauses

 

 

Unlock others' clauses

 

 

 

Add/delete/move clauses

 

 

Add/delete own comments

 

Reply to others' comments

 

Resolve comments

 

 

 

Export

 

 

 

Manage author, contributor & reader roles

 

 

 

 

 

Indirect roles – for people in the parent TC of the drafting body assigned ; or other structure within the same TC

As a … in the Parent TC or another structure of the same TC (indirect roles)

 

•Secretary of any structure within the same TC as the WG

•Secretary Support Team of any structure within the same TC as the WG

•Twinned Secretary of any structure within the same TC as the WG

•Chairperson of any structure within the same TC as the WG

•Vice- Chairperson of any structure within the same TC as the WG

•Chairperson Support Team of any structure within the same TC as the WG

I will have this role in OSD …

 

Reader

I will be able to …

View content

Add content

 

Accept/reject tracked changes

 

Unlock own clauses

 

Unlock others' clauses

 

Add/delete/move clauses

 

Add/delete own comments

 

Reply to others' comments

 

Resolve comments

 

Export

 

Manage author, contributor & reader roles

 

 

👩‍🔬 Impact on experts

Experts in participating Working Groups will develop their deliverables in the new Online Standards Development platform instead of other tools like Word.

 

 

Get involved

💬 Info sessions

Please see the list of upcoming sessions.

Any questions ? Contact e.baumard@cencenelec.eu

📢 Call for projects - Drafting stage

Is your project:

  • A CEN EN, CWA, TR, TS?
  • New or a revision (not an amendment or corrigendum)?
  • Homegrown (not under the Vienna Agreement)?
  • Preferably in stage 00.60 or 10.99?
  • Ready for drafting to start?

If your project ticks these boxes, join the digital transformation! Fill-in this evaluation form to start drafting in the OSD tool.

 

If your project doesn't tick the boxes (e.g. CENELEC projects, amendments), then don't worry - we're working on getting the tool ready for you to use in the future. Please register for an info session or get in touch to learn more.

 

Please note that we are keeping number of projects at low volume as manual work is required. We keep the possibility to accept or not request.

🔨 Sandbox access

Want to try it out but not ready to sign up as a project yet? Request sandbox access.

 Support

Already on board ? If you need help :

- Check out the knowledge base

- For IT issues (server down, outages, bugs, etc.) at helpdeskcentc@iso.org.

- For Business issues (processes, tool features, etc.) at ebaumard@cencenelec.eu 

 Spread the word - Communication materials

  • Slide deck: Introduce OSD project 

    Technical Committee secretaries and others are encouraged to use this short Digital Transformation slide deck to present to their groups. The "notes" on each slide will help guide you when presenting.

 

  • Videos: Demo OSD tool

ISO has created a Youtube Channel with short videos demonstrating OSD features. 

 

 

 

 

💬 Info sessions 

  • Authoring (drafting stage):

Agenda: Project overview and timeline, Tool demo (Authoring and workgroup commenting only) and Q&A
Target audience: Existing or prospective projects (TCs members), other interested people

Date & time

Registration link

Tuesday 2024-06-11

11 to 12 pm CET

Register

🔔 Status update

Last updated: 2024-03-11

First scope: CEN EN, TR, TS and CWA in collaboration with ISO
 

Description

Status

1

Working group Authoring (drafting stage)

The WG creates drafts their document in the new tool instead of in Word. Includes features for concurrent editing, tagging & filtering comments, etc.

Went live with pilot groups in October 2020; see pilot list in the FAQs below.

2

Member commenting

Members can add comments to the document, eg: from the public enquiry phase, for the WG to consider and incorporate. Will include appropriate permissions so that only the relevant people can see the comments. (NOT public enquiry!)

Feature ready to use and first projects to start in Q2 2024. Will be made available for selected projects mid 2024.

 

Demo:

Video 1 - Option A: Enter a national comment

Video 2 - Option A & B: Load comment from file

Video 3 - Option A & B: Manage national comments

3

Internal editing

The CCMC editing team will edit the deliverable in the new tool instead of Word.

Feature ready to uses and first projects to start in Q2 2024.

4

Production chain integration

Integration with the CCMC production chain.

Analysis completed in 2023.

Full integration finalized scheduled for Q1 2025.

Second scope: CENELEC deliverables in collaboration with IEC and CEN remaining deliverables in collaboration with ISO
 

Description

Status

1

Working group Authoring (drafting stage)

The WG creates drafts their document in the new tool instead of in Word. Includes features for concurrent editing, tagging & filtering comments, etc.

Feature ready to uses and first projects to start in Q3 2024.

2

Member commenting

Members can add comments to the document, eg: from the public enquiry phase, for the WG to consider and incorporate. Will include appropriate permissions so that only the relevant people can see the comments. (NOT public enquiry!)

Feature ready to uses and first projects to start in Q2 2025.

3

Internal editing

The CCMC editing team will edit the deliverable in the new tool instead of Word.

Feature ready to uses and first projects to start in Q3 2024.

4

Production chain integration

Integration with the CCMC production chain.

Analysis to be performed in 2024.

Full integration finalized scheduled for Q1 2026.

ISO & IEC collaboration

The project is being led by ISO & IEC, and we are making sure that CEN and CENELEC requirements are incorporated (eg: EU Directives Annexes ZZ and ZA). You can also take a look at the counterpart ISO project page and IEC project page.

 

❓ Frequently Asked Questions

Expand/Collapse All

Group

Secretariat

Work Item

Start Date

Status

CEN/TC 12/ WG 1 NEN WI 00012447 2023-10-17 Active

CEN/TC 51/WG 15

UNI

WI 00051160

2023-12-19

Active

CEN/TC 89/WG 8

AFNOR

WI 00089202 - prEN 1946-1

2022-03-18

Active

CEN/TC 89/WG 15

DIN

WI 00089205

2021-10-11

Abandoned

CEN/TC 98/WG 8

DIN

WI 00098058

2024-02-04

Active

CEN/TC 113/WG 6

DIN

WI 00113096 - prEN 12900

2021-11-25

Submitted

CEN/TC 128/SC 9/WG 2

 

DIN

WI 00128190 - prEN 1873-2

WI 00128191 - prEN 1873-3

2021-10-08

Active

DIN

WI00128206

WI00128207

2023-09-14 Active

DIN

WI00128208

WI00128209

2024-02-28

Active

CEN/TC 134/WG 8

NBN

WI 00134286

2021-12-22

Abandoned

CEN/TC 137/WG 5

AFNOR

WI 00137092

2023-12-19

Active

CEN/TC 144/WG 5

AFNOR

WI 00144402

2021-12-22

Active

CEN/ TC 148 /WG 3  SIS WI00148021 2023-09-08 Active

CEN/TC 156/WG 3

SIS

WI 00156253

2022-04-11

Active

CEN TC 168/ WG 6

DIN

WI 00168149

2024-02-02

Active

CEN/TC 175/WG 39

AFNOR

WI 00175197 - prEN 16755 rev

2024-02-13

Active

CEN/TC 182/WG 6

DIN

WI 00182095

WI 00182096

WI 00182100

2023-10-12

Active

WI 00182094

2023-11-17 Active

CEN/TC 182/ WG 11

DIN

WI 00182101

2024-05-07

Active

CEN/TC 207/WG 10

SIS

WI 00207302

2021-10-11

Active

CEN/TC 224/WG 20

AFNOR

WI 00224276

2024-03-01

Active

WI 00224282

2024-06-13

Active

CEN/TC 247/WG 6

SNV

WI 00247137

2023-11-29

Active

CEN/TC 250/SC 4

BSI

WI 00250218 - prEN 1994-1-2

2020-10-01

Submitted

CEN/TC 250/SC 5/WG 6

SN

WI 00250247 - prEN 1995-2

2022-03-28

Submitted

CEN/TC 256/SC 2/WG 2

DIN

WI 00256A4L

2023-01-29

Active

CEN/TC 256/SC 2/WG 13

 

DIN

 

WI 00256A3K - prEN 15827 rev

2022-08-03

Submitted

WI 00256A2A

2023-03-01

Active

CEN/TC 256/SC 3/WG 36

AFNOR

WI 00256A2Q - prEN 16683 rev

2022-07-08

Active

CEN/TC 256/SC 3/WG 37

AFNOR

WI 00256A1D

2022-07-11 Active
CEN/TC 256/SC 3/WG 38

AFNOR

WI 00256A2O

2022-07-11 Active

CEN/TC 254/WG 16

NEN

WI 00254188

2022-05-18 Active

CEN/TC 264/WG 47

DIN

WI00264288

2023-06-02

Active

CEN/TC 278/WG 8

BSI

WI 00278552 - TS 16157-10

2020-10-01

Published

CEN/ TC 294/WG 4 

DIN

WI 00294035 

2023-07-24

Active

CEN/TC 301/WG 17

SIS

WI 00301082

2022-07-11

Active

CEN/TC 325/WG 3

UNMZ

WI 00325017 

2023-10-31

Active

CEN/TC 346/WG 12

AFNOR

WI 00346062 - prEN 15999-1

WI 00346054 - prEN 15999-2

2022-02-07

Submitted

CEN/TC 371/WG 1

NEN

WI 00371009 - TS 16628

WI 00371008 - TS 16629

2021-11-25

Active

CEN/TC 439/WG 1

 

DIN

 

WI 00439006 - prEN 17483-2

WI 00439007 - prEN 17483-3

2021-09-03

Submitted

WI 00439008 - prEN 17483-4

2022-03-18

Active

CEN/TC 442/WG 6

SN

WI 00442027

2020-10-01

Published

CEN/TC 442/WG 7 AFNOR WI 00442051 2023-12-04 Active
CEN/TC 440/WG 4  DIN

WI 00440024

WI 00440025

WI 00440026

2024-04-03 Active
CEN/TC 460/WG 5  DIN WI00460015 2023-09-13 Active
CEN/TC 460/WG 8

DIN

WI00460023 2024-05-30 Active

CEN/TC 466/WG 1

NEN

WI 00466008

2021-12-16

Submitted

CEN/TC 466/WG 2

NEN

WI 00466010

2022-07-11

Active

NEN

WI 00466002

WI 00466003

2021-12-16

Abandoned

NEN

WI 00466005

2021-12-16

Submitted

NEN

WI 00466009

2022-07-11

Submitted

CEN/TC 466/WG 3

NEN

WI 00466004

WI 00466006

WI 00466007

2021-12-16

Submitted

CEN/TC 469/WG 1

AFNOR

WI 00469001

2022-04-22

Submitted 2023 - 06

AFNOR

WI 00469003

2023 - 01 -17

Submitted 2023 - 06

AFNOR

WI 00469004

2023 - 06 - 15

Active

CEN/WS CBRN

AFNOR

WI WSCBR001 - prCWA XXXX

2022-07-20

Published

CEN/WS DIV

SIS

WI WSDIV001 - prCWA XXX

2022-03-28

Submitted 2023 - 06

CEN/WS SMCD

SIS

WI WSSMC001 - prCWA XXXX

2022-04-22

Submitted 2023 - 06

CLC/TC 9X/WG 28

AFNOR-CEF

WI 72410 - prEN 50716

2020-10-01

Submitted 2021-07-01

CLC/TC 14/WG 32

CEI

WI 73196 - prEN 50708-1-1

2020-10-01

Submitted

CEN/CLC/JT21/WG2  DS JT021001 2023-08-31 Active
DS JT021024 2024-04-03 Active

CEN/CLC/JT21/WG3

DS

JT021025

2023-03-13

Active

CEN/CLC/JT21/WG4

DS

JT021006

JT021010

2023-03-15

Active

DS

JT021008

2024-02-08

Active

DS

JT021019

2023-06-02

Active

CEN/CLC/JT24/WG2

SIS

JT021004

2024-06-11

Active

 

We haven't experienced any issues with content being lost for any reason.

There is occasional scheduled maintenance, but we notify all pilot users in advance.

Support is always available via the knowledge base or helpdeskcentc@iso.org.

Yes, an export is available to HTML and Word. But these exports have limited formatting, etc.

No, not really. You would need to copy and paste one clause or one table at a time.

Currently the tool is mostly intended to be used for documents that are started from scratch. In the future we need to think about how to handle revisions and other cases where some content already exists.

No, since the tool is browser-based it requires an internet connection to access the document.

Mostly, yes.

It's the same customized software platform built on FontoXML, but there are a couple of differences:

  • Templates - eg: coverpages, annexes for EU directives, etc
  • Integrations - eg: ISO's instance (which currently hosts both CEN and CENELEC pilot documents) is integrated with XML-to-HTML and XML-to-Word conversion tools, whereas IEC's is integrated with an XML-to-PDF tool, so this affects the export options available

Please contact either the ISO project team at helpdesk@iso.org or the IEC project team at authoring@iec.ch to discuss the possibilities.

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