Online Standards Development

What is it?

πŸ₯œ In a nutshell

The Online Standards Development (OSD) platform (formerly known as Online Collaborative Authoring/OCA) is a Word-like tool based on a product called FontoXML that technical bodies can use to draft their project deliverables. It will then flow through to following steps of the production chain.

❀ Benefits

The platform has many advantages for authors compared to traditional tools like Word, such as:

Features

  • Normative referencing
  • Guided structure, automatic numbering and quality checks according to the Internal Regulations
  • Concurrent editing with clause locking & unlocking
  • Tagging & filtering comments
  • And many more...

Structure & quality

Because of the structure, it improves quality, and that makes life easier for everyone: experts, TC secretaries, the CCMC editing team and standards users.

Transparency & inclusivity

The access roles make it easier for working group leadership to accept and manage input from a large number of people. This means everyone on the team can see what's happening at all times and can easily make their voice heard.

Safety in the cloud

Working groups no longer need to save offline copies of documents, work on them separately, email them to each other, and struggle with merging changes. Now, all changes are made securely online, with features for locking and unlocking clauses so nobody overwrites anyone else's work, and nothing gets misplaced.

Opportunity for pilot groups to shape the future

Pilot groups have the opportunity to provide feedback on the tool so we can make sure it's really what you want and need.

πŸ”’ Access roles

The working group leadership team can choose who has which role depending on the team's preferred way of working, and this can be changed at anytime. The available roles are:

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Leader

Author

Contributor

View content

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Add content

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Accept/reject tracked changes

βœ” Β  Β 

Unlock own clauses

βœ” βœ” Β 

Unlock others' clauses

βœ” Β  Β 

Add/delete/move clauses

βœ” βœ” Β 

Add/delete own comments

βœ” βœ” βœ”

Reply to others' comments

βœ” βœ” βœ”

Resolve comments

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Export

βœ” Β  Β 

Manage author & contributor roles

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Normally, the secretary, convenor and project leader are Leaders, then you can choose whether the other working group members are all Authors, all Contributors, or a mix.

πŸ‘©β€πŸ”¬Β Impact on experts

Experts in participating pilot Working Groups will develop their deliverables in the new Online Standards Development platform instead of other tools like Word.

Β 

Currently, this is only relevant for pilot Working Groups. Later, it will be made available to all technical bodies on a voluntary basis.

Get involved

πŸ’¬ Info sessions & workshops

Please see the list of upcoming sessions.

πŸ“’ Call for pilot projects

We're looking for pilot projects to help us fine tune the new platform. Your deliverable:

  • May be new or a revision (but not an amendment or corrigendum)
  • Must be homegrown (not an adoption)
  • Is preferably in stage 10.99
  • Should ideally start being written within a few weeks after you contact the project team

Sound like you? Please register for an info session or express your interest.

πŸ”¨ Sandbox access

Want to try it out but not ready to sign up as a pilot project yet? Request sandbox access.

πŸŽ“ Support

Already on board as a pilot project? If you need help, check out the knowledge base or email us at helpdeskcentc@iso.org.

πŸ“’ Spread the word

Technical Committee secretaries and others are encouraged to use this short Digital Transformation slide deck to present to their groups. The "notes" on each slide will help guide you when presenting.

Feedback on this slide deck? Contact ditsag@cencenelec.eu.Β Β 

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πŸ”” Status update

Last updated: 2022-02-17

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Description

Status

1

Working group authoring

The WG creates drafts their document in the new tool instead of in Word. Includes features for concurrent editing, tagging & filtering comments, etc.

Went live with pilot groups in October 2020; see pilot list in the FAQs below.

New features being released regularly, see release notes.

See satisfaction survey results for 2021-11.

2

Member commenting

Members can add comments to the document, eg: from the public enquiry phase, for the WG to consider and incorporate. Will include appropriate permissions so that only the relevant people can see the comments. (NOT public enquiry!)

Scheduled for around June 2022. Will be made available for selected pilots.

3

Internal editing

The CCMC editing team will edit the deliverable in the new tool instead of Word.

Scheduled for around December 2022.

4

Production chain integration

Integration with the CCMC production chain.

Analysis stage.

ISO & IEC collaboration

The project is being led by ISO & IEC, and we are making sure that CEN and CENELEC requirements are incorporated (eg: EU Directives Annexes ZZ and ZA). You can also take a look at the counterpart ISO project page and IEC project page.

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πŸ’¬ Info sessions & workshops

Date & time

Target audience

Topics

Registration

Mon 2022-09-12
2pm to 3pm CET

Existing or prospective pilots, other interested people

Informal info and Q&A session, including a demo

Register

Thu 2022-06-09
11am to 12pm CET

Register

Thu 2022-05-19

2pm to 3pm CET

Register

Tue 2022-04-26

11am to 12pm CET

Past

Wed 2022-03-22

11am to 12pm CET

Past

Thu 2022-02-24

2pm to 3pm CET

Past

Tue 2022-02-15

11am to 12pm CET

Leaders of existing pilots

Focus on new comment management functionality for leaders in the latest release

Past

Tue 2022-01-25

10am to 12pm CET

Working Group Online Standardization Platform

Project update

Past

Tue 2022-01-25

1pm to 2pm CET

Existing or prospective pilots, other interested people

Informal info and Q&A session, including a demo

Past

Tue 2021-12-14

2pm to 3pm CETΒ 

Past

Tue 2021-11-02

2pm to 3pm CET

Past

Tue 2021-09-28

10am to 12pm CET

Working Group Online Standardization Platform

Project update

Past

Tue 2021-06-29

10am to 11am CET

Prospective pilot groups

Project info & demo

Becoming a pilot group

Past

Tue 2021-06-16

12pm to 1pm CET

Existing pilot groups

Demo of new release version 1.3.0

Project update

Past

Tue 2021-06-15

11am to 12pm CET

Past

Tue 2021-06-14

2pm to 3pm CET

Prospective pilot groups

Project info & demo

Becoming a pilot group

Past

❓ Frequently Asked Questions

Expand/Collapse All

Group

Secretariat

Work Item

Start Date

Status

CEN/TC 89/WG 8

AFNOR

WI 00089202

2022-03-18

Active

CEN/TC 89/WG 15

DIN

WI 00089205

2021-10-11

Active

CEN/TC 113/WG 6

DIN

WI 00113096 - prEN 12900

2021-11-25

Active

CEN/TC 128/SC 9/WG 2

DIN

WI 00128190 - prEN 1873-2

WI 00128191 - prEN 1873-3

2021-10-08

Active

CEN/TC 134/WG 8

NBN

WI 00134286

2021-12-22

Active

CEN/TC 144/WG 5

AFNOR

WI 00144402

2021-12-22

Active

CEN/TC 156/WG 3

SIS

WI 00156253

2022-04-11

Active

CEN/TC 207/WG 10

SIS

WI 00207302

2021-10-11

Active

CEN/TC 250/SC 4

BSI

WI 00250218 - prEN 1994-1-2

2020-10-01

Active

CEN/TC 250/SC 5/WG 6

SN

WI 00250247 - prEN 1995-2

2022-03-28

Active

CEN/TC 256/WG 16

NEN

WI 00254188

2022-05-18 Active

CEN/TC 278/WG 8

BSI

WI 00278552 - TS 16157-10

2020-10-01

Active

CEN/TC 346/WG 12

AFNOR

WI 00346042 - prEN 15999-1

WI 00346054 - prEN 15999-2

2022-02-07

Active

CEN/TC 371/WG 1

NEN

WI 00371009 - TS 16628

WI 00371008 - TS 16629

2021-11-25

Active

CEN/TC 439/WG 1

Β 

DIN

Β 

WI 00439006 - prEN 17483-2

WI 00439007 - prEN 17483-3

2021-09-03

Active

WI 00439008 - prEN 17483-4

2022-03-18

Active

CEN/TC 442/WG 6

SN

WI 00442027

2020-10-01

Active

CEN/TC 466/WG 1

NEN

WI 00466008

2021-12-16

Active

CEN/TC 466/WG 2

NEN

WI 00466002

WI 00466003

WI 00466005

2021-12-16

Active

CEN/TC 466/WG 3

NEN

WI 00466004

WI 00466006

WI 00466007

2021-12-16

Active

CEN/TC 469/WG 1

AFNOR

WI 00469001

2022-04-22

Active

CEN/WS DIV

SIS

WI WSDIV001 - prCWA XXX

2022-03-28

Active

CEN/WS SMCD

SIS

WI WSSMC001 - prCWA XXXX

2022-04-22

Active

CLC/TC 9X/WG 28

AFNOR-CEF

WI 72410 - prEN 50716

2020-10-01

Submitted 2021-07-01

CLC/TC 14/WG 32

CEI

WI 73196 - prEN 50708-1-1

2020-10-01

Active

We haven't experienced any issues with content being lost for any reason.

There is occasional scheduled maintenance, but we notify all pilot users in advance.

Support is always available via the knowledge base or helpdeskcentc@iso.org.

Yes, an export is available to HTML and Word. But these exports have limited formatting, etc.

No, not really. You would need to copy and paste one clause or one table at a time.

Currently the tool is mostly intended to be used for documents that are started from scratch. In the future we need to think about how to handle revisions and other cases where some content already exists.

No, since the tool is browser-based it requires an internet connection to access the document.

Mostly, yes.

It's the same customized software platform built on FontoXML, but there are a couple of differences:

  • Templates - eg: coverpages, annexes for EU directives, etc
  • Integrations - eg: ISO's instance (which currently hosts both CEN and CENELEC pilot documents) is integrated with XML-to-HTML and XML-to-Word conversion tools, whereas IEC's is integrated with an XML-to-PDF tool, so this affects the export options available

Please contact either the ISO project team at helpdesk@iso.org or the IEC project team at authoring@iec.ch to discuss the possibilities.

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