Online Standards Development

What is it?

🥜 In a nutshell

The Online Standards Development (OSD) platform (formerly known as Online Collaborative Authoring/OCA) is a Word-like tool based on a product called FontoXML that technical bodies can use to draft their project deliverables. It will then flow through to following steps of the production chain.

❤ Benefits

The platform has many advantages for authors compared to traditional tools like Word, such as:

Features

• Normative referencing
• Guided structure, automatic numbering and quality checks according to the Internal Regulations
• Concurrent editing with clause locking & unlocking
• Tagging & filtering comments
• And many more...

Structure & quality

Because of the structure, it improves quality, and that makes life easier for everyone: experts, TC secretaries, the CCMC editing team and standards users.

Transparency & inclusivity

The access roles make it easier for working group leadership to accept and manage input from a large number of people. This means everyone on the team can see what's happening at all times and can easily make their voice heard.

Safety in the cloud

Working groups no longer need to save offline copies of documents, work on them separately, email them to each other, and struggle with merging changes. Now, all changes are made securely online, with features for locking and unlocking clauses so nobody overwrites anyone else's work, and nothing gets misplaced.

Opportunity for pilot groups to shape the future

Pilot groups have the opportunity to provide feedback on the tool so we can make sure it's really what you want and need.

🔒 Access roles

The working group leadership team can choose who has which role depending on the team's preferred way of working, and this can be changed at anytime. The available roles are:

	Leader	Author	Contributor	Reader
View content	✔	✔	✔	✔
Add content	✔	✔
Accept/reject tracked changes	✔
Unlock own clauses	✔	✔
Unlock others' clauses	✔
Add/delete/move clauses	✔	✔
Add/delete own comments	✔	✔	✔
Reply to others' comments	✔	✔	✔
Resolve comments	✔
Export	✔
Manage author, contributor & reader roles	✔
People in the drafting body who receive this role	Convenor Convenor/Sec support team Twinned convenor Secretary Chairperson Vice-chairperson Chairperson support team Twinned chairperson		Committee Member	Liaison representative Document monitor Technical programme manager CEN Consultant Sector rapporteur Committee observer

👩‍🔬 Impact on experts

Experts in participating pilot Working Groups will develop their deliverables in the new Online Standards Development platform instead of other tools like Word.

 

Currently, this is only relevant for pilot Working Groups. Later, it will be made available to all technical bodies on a voluntary basis.

Get involved

💬 Info sessions & workshops

Please see the list of upcoming sessions.

📢 Call for pilot projects

We're looking for pilot projects to help us fine tune the new platform. Your deliverable:

• Must be for CENELEC (sorry, new CEN pilots are currently paused)
• May be new or a revision (but not an amendment or corrigendum)
• Must be homegrown (not an adoption)
• Is preferably in stage 10.99
• Should ideally start being written within a few weeks after you contact the project team

Sound like you? Please register for an info session or express your interest.

🔨 Sandbox access

Want to try it out but not ready to sign up as a pilot project yet? Request sandbox access.

🎓 Support

Already on board as a pilot project? If you need help, check out the knowledge base or email us at helpdeskcentc@iso.org.

📢 Spread the word

Technical Committee secretaries and others are encouraged to use this short Digital Transformation slide deck to present to their groups. The "notes" on each slide will help guide you when presenting.

Feedback on this slide deck? Contact ditsag@cencenelec.eu.  

 

🔔 Status update

Last updated: 2022-10-19

		Description	Status
1	Working group authoring	The WG creates drafts their document in the new tool instead of in Word. Includes features for concurrent editing, tagging & filtering comments, etc.	Went live with pilot groups in October 2020; see pilot list in the FAQs below. New features being released regularly, see release notes. See satisfaction survey results for 2021-11.
2	Member commenting	Members can add comments to the document, eg: from the public enquiry phase, for the WG to consider and incorporate. Will include appropriate permissions so that only the relevant people can see the comments. (NOT public enquiry!)	Scheduled for around January 2023. Will be made available for selected pilots.
3	Internal editing	The CCMC editing team will edit the deliverable in the new tool instead of Word.	Scheduled for around December 2022.
4	Production chain integration	Integration with the CCMC production chain.	Analysis stage.

ISO & IEC collaboration

The project is being led by ISO & IEC, and we are making sure that CEN and CENELEC requirements are incorporated (eg: EU Directives Annexes ZZ and ZA). You can also take a look at the counterpart ISO project page and IEC project page.

 

 

 

💬 Info sessions & workshops

Date & time	Target audience	Topics	Registration
Thu 2023-03-02 11am to 12pm CET	Existing or prospective pilots, other interested people	Informal info and Q&A session, including a demo	Register
Thu 2023-01-19 11am to 12pm CET			Register
Tue 2022-11-22 11am to 12pm CET			Past
Thu 2022-10-20 11am to 12pm CET			Past
Mon 2022-09-12 2pm to 3pm CET			Past
Thu 2022-06-09 11am to 12pm CET			Past
Thu 2022-05-19 2pm to 3pm CET			Past
Tue 2022-04-26 11am to 12pm CET			Past
Wed 2022-03-22 11am to 12pm CET			Past
Thu 2022-02-24 2pm to 3pm CET			Past
Tue 2022-02-15 11am to 12pm CET	Leaders of existing pilots	Focus on new comment management functionality for leaders in the latest release	Past
Tue 2022-01-25 10am to 12pm CET	Working Group Online Standardization Platform	Project update	Past
Tue 2022-01-25 1pm to 2pm CET	Existing or prospective pilots, other interested people	Informal info and Q&A session, including a demo	Past
Tue 2021-12-14 2pm to 3pm CET			Past
Tue 2021-11-02 2pm to 3pm CET			Past
Tue 2021-09-28 10am to 12pm CET	Working Group Online Standardization Platform	Project update	Past
Tue 2021-06-29 10am to 11am CET	Prospective pilot groups	Project info & demo Becoming a pilot group	Past
Tue 2021-06-16 12pm to 1pm CET	Existing pilot groups	Demo of new release version 1.3.0 Project update	Past
Tue 2021-06-15 11am to 12pm CET			Past
Tue 2021-06-14 2pm to 3pm CET	Prospective pilot groups	Project info & demo Becoming a pilot group	Past

❓ Frequently Asked Questions